Applying for an Extended Study Period
Students who have begun their studies after 1st of August, 2005, have a limited study period. If a student’s normative degree studies period is coming to its end while the student has not completed the study attainments required for the degree, the student may apply for an extended study period.
If a student has proof of legal grounds for absence from studies (maternal or paternal leave, voluntary military or obligatory military service or equivalent), they are not obliged to apply for an extended study period using this application form, but instead shall fill in a form entitled “Notification of the Extension of Degree Studies Period” and submit it with the necessary certificates concerning the relevant absences to the Student Centre, where the information will be filed in the student records. The form is available at the following address in the University’s web pages:
Extensions to the study period can be applied for by filling in a form, ' Application for Extended Study Period for Completion of Studies', which is available on the forms page, and by then submitting it to the Student Center. The decisions on extended periods are made by the Vice Rector for Education. If it is likely that a student will not be able to complete their studies within the given study period, they may apply for an extended study period in advance, according to the following conditions:
- If the right to study expires on the 31st of July, the extension must be applied for by the end of March.
- If the right to study expires on the 31st of December, the extension must be applied for by the end of October.
Information concerning an individual student’s study rights can be viewed in WebOodi. A Chief Academic Officer is responsible for submitting the information about a student’s previous applications for extended study periods as well as any decisions concerning these to the Vice Rector for Education, when the application is presented to the Vice-Rector for Education.
Form Submission Address:
Customer service: available Monday-Friday 9 a.m. -3 p.m.
Attach the following documents to the application:
- A copy of your transcript of studies
- An up-to-date study plan specifying the studies to be completed within a given schedule. The plan must be approved by your PSP advisor or your tutor/study counsellor.
- A disclosure on the reasons as to why the completion of studies has been delayed must also be attached to the application, along with any relevant attachments relating to these (for example, a medical certificate).
Basis for Granting an Extended Study Period
An extended study period is granted if the Vice Rector for Education decides that on the basis of the study plan and taking into consideration the extent of the studies already completed and the amount and breadth of studies yet to be completed the student is in a position to complete their studies within a reasonable time period.
Any illness or other difficult circumstances in the applicant’s life during their studies, participation in social activities or international exchange studies or a traineeship, or systematic elite sports training support the decision to grant an extension.
An expired right to study can be reinstated with an extension period to whomsoever thus applies. If a student’s right to study has already expired when the extension is applied for or the student has not complied with Faculty instructions on the application dates and has as a result lost their study rights before being granted an extended study period, then the reinstatement fee is 35 Euros.
If an extended study period is found to be inadequate for the completion of studies, and the applicant applies for another extension, an extension can be granted for a maximum of four semesters. When applying for an extension for the second time or more, the applicant’s graduation plan must include a report of the studies completed during the previous extension period. If the studies have progressed according to the original graduation plan, no further reporting is required.
If the studies have progressed more slowly than intended in the original graduation plan, the applicant must revise the graduation plan. The revised graduation plan shall be assessed according to the same criteria as the original graduation plan. If the only incomplete study attainment is the applying student’s thesis, the student must submit a report on the thesis, and the progress of the thesis shall be monitored on the basis of the report. In addition to this, the University may request that a report be submitted on the progress of the thesis, for instance by the consultant of the thesis. A new extension period cannot be granted if the applicant’s studies have progressed significantly more slowly than intended in the original graduation plan, and the applicant has not presented a satisfactory reason for the delayed progress.
The Duration of Extension
Extensions to study periods are granted as full semesters. When granted, the minimum extended period shall be one semester, and the maximum extension is four semesters. The maximum duration of the extended period can only be four semesters – this is the case even when the completion of studies requires more than four semesters according to an approved graduation plan. The remaining additional semesters must be applied for in a new application.
Decision on the Extension of Study Right
The decision on the extension is made by the Vice Rector for Education. The decision shall be sent to the applicant via post.
Negative Decisions and Requests for Rectification
An applicant who is not satisfied with a decision can file a written request for rectification to the Board of Examiners within 14 days of having been notified of the decision:
Board of Examiners
University Registry Office
PO Box 8000
90014 University of Oulu
An applicant who is not satisfied with a rectification decision by the Board of Examiners can file a request for rectification to the Oulu Administrative Court within 30 days of having been notified of the decision (Universities Act 84.3 §). Decisions by the Oulu Administrative Court cannot be appealed.