Adding an expert task, teaching merit, artistic activity or visit

Every person submitting information will add expert tasks as personal merits. Do not link other internal experts to them. An exception to this rule are scientific presentations, to which other internal authors (from the University of Oulu) will be added.

Expert task types

Quick instructions - adding an expert task

Teaching merits

Artistic activities

International visits (University of Oulu staff)

International visits (by foreign scholars)

Expert task types

Expert tasks have been divided into six categories:

  • Scientific presentations
  • Activities related to scientific conferences
  • Activities in scientific publishing
  • Scientific management/expert tasks
  • Statements
  • Impact on society

Scientific presentations include scientific presentations and posters.

Activities related to scientific conferences are: Responsibility for organising the entire conference, responsibility for organising a part of the conference, session chair tasks, participation in a scientific panel and evaluating conference papers.

Activities in scientific publishing include editorial tasks: Editor-in-chief, editor, member of the editorial staff, peer reviewer/referee and the editor of a compilation.

Scientific management/expert tasks include the leadership of a scientific society or network, tasks related to graduate schools, leadership of a scientific programme, research team or project, and the tasks of a scientific expert.

Statements include statements related to appointments and theses and scientific expert statements to public authorities. Statements related to theses include the precontrol of a thesis/dissertation, working as an opponent or the reviewing of a licentiate’s thesis.

Impact on society includes those societal merits that are based on the acedemic expertise of the expert. Such tasks are expert interviews, memberships, consulting, education and positions of trust.

Quick instructions - adding an expert task

Below are sample instructions for adding an expert task (here an activity related to a scientific conference). An expert task is submitted as follows:

  1. Log in to the system.
  2. Select Add new and Expert task.
  3. Select the category and subcategory of the task. For more information on the expert task types, see Expert task types.
  4. No subcategory is selected in this example, because there are no subcategories in the Activities related to scientific conferences category.
  5. Click Add new. This opens a submission form.
  6. Fill in the fields of the form with the information of the task in question. Mandatory fields have been highlighted in red.
  7. Finally, click Save basic information. This opens the information page or read-only view of the expert task in question. You can check that the information is correct and edit the information when necessary by clicking Move to edit page.

Teaching merits

Teaching merits include education in university pedagogy, demonstration lessons, thesis supervision and awards or prizes for teaching merits.

Education in university pedagogy

  • Teacher qualification
  • University pedagogy

Demonstration lesson

Supervision of academic thesis

  • Doctoral dissertations
  • Licentiate’s theses
  • Master’s theses
  • Bachelor’s (Candidate’s) theses

Prize or award for teaching merits

Artistic activities

Public artistic and design activities

  • Independent publication
  • Public partial realisation of a work of art
  • Artistic part of a non-artistic work

Independent publication
An artistic publication that is an independent whole and not part of another work of art or that does not include parts that can be considered to be independent works of art.

Public partial realisation of a work of art
An artistic publication may have a fixed, non-removable relationship to a joint publication, but according to the custom of the field of art in question it can be valued as an independent work of art (e.g. a stage set, a painting at a joint exhibition, the part of a chamber musician in a concert, the performance of an actor).

 This category also includes the work pertaining to the compilation of a publication, i.e. the selection of the parts of a whole, the determination of the general artistic principles and the modification of partial works together with their makers so that the partial works fit the whole (e.g. the direction of a stage work, artistic direction/production of a concert).

Artistic part of a non-artistic work
An artistic part of a publication whose context is not primarily artistic but that is nevertheless valued as art by the art community in question (e.g. a design or planning solution of a product introduced to the market, a demanding composition for a commercial video).

International visits (University of Oulu staff)

International visits include all visits by the staff to a foreign university or research institute. The main purpose of the visits must be either teaching or research. The duration of the visits is not limited in this system. The Ministry of Education and Culture only gathers information about teaching and research visits of at least a week (5 working days).

Visits to e.g. other Finnish universities or participation in the conference are not considered international visits.

Adding a new international visit

  1. Select Add new and Visit from the main menu. Select the Own staff sub-category from the drop-down menu. This opens a submission form. You get the field-instructions by clicking Show help text, which is above the form.
  2. Select the main purpose of the visit by ticking either teaching or research or both, when the visit is related in these purposes.  Select  Other (not KOTA), when the purpose of visit is only excursion, tour or the like the visit, which has no purpose of teaching or research.
  3. Fill in the form with the details of the visit. Some of the information is selected from a drop-down menu or by clicking on the magnifying glass icon.
  4. Fields highlighted in red are mandatory. The system calculates the duration of the visit automatically.
  5. Finally, click Save basic information.
  6. This opens the read-only view for the visit. You can check that the information was saved correctly. You can edit the information again when necessary by clicking on the Move to edit page button.

International teacher and researcher exchange (in Finnish Opettaja- ja tutkijavierailut OKM:n yliopistojen tiedonkeruukäsikirja 2016).

International visits (by foreign scholars)

International visits include visits by the staff of a foreign university or research institute. The main purpose of the visits must be either teaching or research.  The duration of the visits is not limited in this system. The Ministry of Education and Culture only gathers information about teaching and research visits of at least a week (5 working days).

How to submit the information of foreign visitors?

  1. Select Add new and Visit from the main menu. Select the Foreign sub-category from the drop-down menu. This opens a submission form. You get the field-instructions by clicking Show help text, which is above the form.
  2. Select the main purpose of the visit by ticking either teaching or research or both, when the visit is related in these purposes.  Select Graduate education (not KOTA) or Other (not KOTA), when the purpose of visit is only excursion, tour or the like the visit, which has no purpose of teaching or research.
  3. Fill in the form with the details of the visit. Some of the information is selected from a drop-down menu or by clicking on the magnifying glass icon.
  4. Fields highlighted in red are mandatory. The system calculates the duration of the visit automatically.
  5. Finally, click Save basic information.
  6. This opens the read-only view for the visit. You can check that the information was saved correctly. You can edit the information again when necessary by clicking on the Move to edit page button.

International teacher and researcher exchange (in Finnish Opettaja- ja tutkijavierailut OKM:n yliopistojen tiedonkeruukäsikirja 2016).

Last updated: 10.2.2017