Sending copies

Instructions on sending copies

Send copies of the publications submitted to the database to the Library using the address: OYK / Julkaisutietojen tarkastus


(Mailing address: OYK / Julkaisutietojen tarkastus, Oulu University Library, P.O. Box 7500, FIN-90014 University of Oulu).

Include the name and department of the sender.

The main principle is that a copy of the entire publication submitted to the database, or certain pages from it, will always be sent to the Library. Copies can be sent as soon as the publication has been submitted. If the publication has a permanent URL that has been recorded in the URL of web publication field of the submission form, you do not have to send a separate copy. See the following sections for more information.

Journal article

Send copies that show the names and departments of the authors, the title of the article, the title of the journal, ISSN number, volume or issue, publication year and the first and last page number of the article (the pages on which the article is). If all this information is on the first page of the article, a copy of that page will suffice.
You must underline all authors belonging to the University of Oulu staff.

If copies are not yet available, you must not submit the publication, because only published publications whose page numbers are known or that already have a final place in the journal are accepted to the database (not ‘submitted for publication', not 'forthcoming', no ’manuscript’, not 'in press', not ’online early’, not 'epub ahead of print', not 'online first' nor abstract submission forms).

You do not have to send a copy if you have submitted a permanent web address for the publication and the article is publicly available on the Internet or it has been published in a journal included in the e-journal collection in the Library.

Article in a compilation/conference proceedings or a chapter in a textbook

Send a copy of 1) the first and last page of the article (that mention the title of the article, authors and first and last page number of the article), 2) the title page of the book (showing the title and editors of the book, possible conference title, publisher, place of publication, possible series title and issue number), and 3) the other side of the title page (showing publication year and ISBN) and the pages that show the affiliations (departments) of the authors. If the article is refereed, also take a copy of 4) foreword or other page that gives evidence of this.
You must underline all authors of the article/chapter belonging to the University of Oulu staff.

Alternatively, you can send the entire book to be seen. Let the Library know whether you wish to have it back. You can use the accompaniment form.

All publications do not have a uniform page numbering; e.g., the articles in some conference proceedings are simply gathered together. You must always make a note of this in the copies and mark out how many pages long the article is.

You do not have to send the book/copy, if you have submitted its permanent web address and it is publicly available on the Internet or it is included in the e-collections of the Library.

Monograph

Send copies of the title page of the book (both sides) that show the title of the book, authors/editors, the authors’ affiliations (departments), publisher, place of publication, publication year, ISBN and possible series title and number. If you send a copy, write on it how many pages the book has.

You must underline all authors belonging to the University of Oulu staff.

Alternatively, you can send the entire book to be seen. Let the Library know whether you wish to have it back. You can use the accompaniment form.

You do not have to send a copy of the work or the entire book, if the book has been catalogued in the Oula database  of the Library (mention this in the Additional information field) or it is publicly available on the Internet and you have submitted its permanent web address.

Last updated: 5.9.2012