University of Oulu, 2016

Application Documents

– make sure you have all the needed enclosures!

All application documents have to be delivered by the deadline. University of Oulu does not process application documents that arrive after the deadline. Make sure that you know what documents are required from you and how do you attest your application documents to be valid and authentic. 

All submitted documents will be examined for their eligibility and authenticity. In case the applicant submits forged documents, the application will be automatically rejected.

Please note, that application documents will not be returned.

Application documents, which are required for all of the programmes are the following:

  1. Copy of Bachelor’s (or higher) degree certificate in original language / Temporary (provisional) degree certificate
  2. Translation of Bachelor’s degree certificate if original document is not issued in English, Finnish or Swedish
    Information for applicants graduating after the application deadline.
  3. Copy of transcript of records of Bachelor’s (or higher) degree in original language
  4. Translation of transcript of records of Bachelor’s degree if original document is not issued in English, Finnish or Swedish
  5. Proof of language proficiency

In addition, the following document is required for the Master’s programme in Architectural Design;

Portfolio

Digital portfolio must be sent electronically directly to the University of Oulu within the application period of November 1, 2017 - January 24, 2018 (15.00 GMT +2).

Contents of the portfolio:

The e-portfolio should present an illustrated documentation of the applicant’s preceding study of the Bachelor’s degree in architecture, including design projects from small to large scale. The material should be divided by study year and provided with an easily readable, short description of each assignment presented in the portfolio.

Additional artistic work of the applicant (e.g. competition projects) may be presented in the portfolio with a written description of the content and the year of completion. Team projects, in which the applicant is one of the actual authors, may also be included. Any material that is not entirely the applicant’s own work must be clearly identified and the applicant’s own particular contribution to the project has to be described.

Cover page is required and must include the applicant’s name. Mark your name on each page of your portfolio.

Form of the portfolio:

The portfolio must be submitted as a single, multi-page PDF-file with all pages in horizontal (landscape) orientation, in either A4 or A3 size. The maximum number of pages is 20 and the maximum PDF-file size is 15 MB.

The portfolio should be designed and formatted for on-screen viewing (avoid double-spread layout).

Submission of the portfolio:

The portfolio is to be sent electronically by the application dead-line directly to the University of Oulu to: portfolio.architecture(A)oulu.fi

This email address is not intended for inquiries (questions sent to this address will not be answered).

Document Requirements

Before submitting your application documents, there are a few important procedures to follow in order to make sure that the application documents are submitted correctly. These include having the copies of your educational documents officially certified and possibly translated. Detailed information on how to submit your documents is available here.

Detailed Descriptions of the Educational Documents

Degree Certificate

A degree certificate is a document issued by an institution to a student who has successfully completed all studies included in the degree. The student has graduated. The degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title/degree the person has been awarded.

Temporary (Provisional) Degree Certificate

A temporary (provisional) degree certificate is accepted if it was awarded no more than five years earlier. The five-year validity period begins from the date on which the degree was conferred and must not expire prior to the application deadline. In other words, a temporary degree certificate is not accepted if it was awarded more than five years ago. In such cases, the applicant must present his or her final degree certificate.

A temporary (provisional) degree certificate is a document issued by an institution to a student who has successfully completed all studies included in the degree. The student has graduated. The temporary degree certificate is issued as a replacement for the actual degree certificate e.g. in case the actual degree certificate cannot be given to the student immediately after the studies have been completed due to technical or administrative reasons. The temporary degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title/degree the person has been awarded.

Transcript of Records

The official transcript of records must include the following information:

  • full titles of the units that the student has completed for the degree
  • completion times of study units (or at the very least the overall study time at the institution)
  • grades obtained
  • credits awarded
  • information on the grading scale used at the institution

The transcript must cover the full length of studies. If the degree includes course units that the student has completed at another institution and the transferred credits are not indicated in detail on the transcript of records, a separate transcript of records regarding the transferred credits should be submitted.

University of Oulu only accepts official transcripts of records.

Grading scale

On the online application, you are asked to describe the grading scale used at the institution at the time of study. The grading scale must include all the grades and marks that appear on the applicant’s transcript of records. The description should include the grades in relation to each other and clearly depict the highest and lowest grade, as well as which grades are passing grades and which are a fail. You are also asked to provide a direct link to an official website where the information on the grading scale can be verified.

If there is no official website where the information on the grading scale can be verified, the information should be included in the transcript of records. If it is not, a separate official document describing the grading scale is required. The document should be issued and officially certified by the awarding institution, or compiled by the applicant and officially certified by the awarding institution.

 

Last updated: 2.11.2017