University of Oulu Research data Policy and Open Access Publishing Policy
University of Oulu Research Data Policy
The new strategy will render the University of Oulu as an internationally significant science university in selected focus areas. The national and international standards of open science and research are followed at the University, taking into account the legitimate constraints on openness in order to protect immaterial rights and personal privacy.
The principles of United Kingdom’s Concordat on Open Research Data formulated by the Open Research Data Forum Consortium consisting of different funding bodies, universities and research institutes in United Kingdom are considered by the University of Oulu as good and exemplary and they will be adopted as the basics for the research data policy of the University of Oulu.
1. Open access to research data is an enabler of high quality research, a facilitator of innovation and safeguards good research practice.
2. Good data management is fundamental to all stages of the research process and should be established at the outset.
3. Data must be curated so that they are accessible, discoverable and useable.
4. Open access to research data carries a significant cost, which should be respected by all parties.
5. There are sound reasons why the openness of research data may need to be restricted but any restrictions must be justified and justifiable.
6. The right of the creators of research data to reasonable first use is recognised.
7. Use of others’ data should always conform to legal, ethical and regulatory frameworks including appropriate acknowledgement.
8. Data supporting publications should be accessible by the publication date and should be in a citeable form.
9. Support for the development of appropriate data skills is recognised as a responsibility for all stakeholders.
10. Regular reviews of progress towards open access to research data should be undertaken.
The Management Group in Research and the Research Council are the coordinating bodies in the employment of the principles of open science and research data management at the University of Oulu.
The university-level governance model and centralised and faculty-level service systems will be established. These services should include the counselling in contracts and copyright issues. The use of the national data services (for example CSC) and international services of ESFRI infrastructures is recommended.
In each faculty and core facility unit a person in charge of the research data management should be nominated.
The University of Oulu guides the researchers as the users of the data management services, and provides resources and encourages the researchers to acquire additional funding to promote open science.
The Strategic Research Services, Research Support Services, University Library, Archive, Graduate School and IT Administration Services will support the researchers and provide training opportunities to facilitate the development of appropriate data skills amongst the research community.
The research units should determine the goals and procedures how they are going to organise and manage
- registration of research data
- preservation of research data
- opening of research data.
The research data and the data management plans of the units will be approved in annual performance negotiations between the unit and the university steering committee.
The University of Oulu presumes that the research groups will make their data openly available for use by others according to the requirements of the funding bodies.
Goals for 2017:
- The processes of registration of the research data and preservation of the sufficient metadata are defined.
- The data management plans and processes are included into the performance negotiations.
- The principles for the opening of research data are defined and the appropriate resources provided.
- The self-archiving of publications is organised
- The support and training for the development of the appropriate data skills of researchers is planned and ongoing.
The Concordat On Open Research Data
This concordat will help to ensure that the research data gathered and generated by members of the UK research community is made openly available for use by others wherever possible in a manner consistent with relevant legal, ethical and regulatory frameworks and norms.
Research data: Opening and managing research data sets (University of Oulu Library)
University of Oulu Open Access Publishing Policy
As per this resolution parallel publishing is part of the publishing process at the University of Oulu. Parallel publishing refers to the process where the articles published in scholarly journals or their so-called final draft versions are deposited into the Jultika repository to be made in principle publicly available. The parallel publishing of research publications in the Jultika repository guarantees the documentation, long-term storage and usability of the university’s research output also in future.
By making parallel publishing an integral part of the reporting of research results, the University of Oulu is implementing the measures for the promotion of open science defined in the Open Science and Research Roadmap 2014-2017 of the Ministry of Culture and Education. Promoting openness in science improves the reliability, transparency and impact of research. At the same time the utilisation of research results is accelerated and becomes more efficient, and the international visibility of both research and researchers increases significantly.
From 1.1.2017 the University of Oulu requires that all research publication documents (both the final, published version and the final draft/author accepted manuscript) of researchers at the University of Oulu are parallel published in the university’s publication repository.
The publisher’s final version of the publication or its DOI (Digital Object Identifier) are needed to record the publication in the university’s research information system. The final draft/author accepted manuscript (AAM) are needed to enable parallel publishing.
The obligation to parallel publish applies to individual articles published in scientific, peer reviewed journals, in the University of Oulu’s own publication series, in conference proceedings or other compilations (publication type categories A1-A4 assigned by the Ministry of Culture and Education). The obligation does not apply to monographs.
For the purposes of this resolution a researcher at the University of Oulu refers to anyone who is required to record their research publications into the Oulun yliopisto tutkii database. See http://www.oulu.fi/sites/default/files/content/Entering%20publication%20information_18112015.pdf
Oulu University Library takes care of the actual parallel publishing process. The library verifies the parallel publishing policy of the original publisher of the publication and contacts the publisher if needed. If the parallel publishing terms of the original publisher allow it, the library deposits the file it has received from the author into the Jultika repository, thus making it publicly available. The library also sets a possible embargo period for the publication in accordance with the permit conditions set by its original publisher.
Thus the author of the publication neither needs to negotiate the parallel publishing permissions with the publisher nor obtain the permissions by him/herself. However, the author is responsible for obtaining permission from possible co-authors to parallel publish the article in the Jultika repository according to the terms and conditions of the University of Oulu. A publication may also include material that is under copyright of a third party, e.g. illustrations and graphics. If the permission to use these materials applies only to printed editions, separate permission is required to use them for parallel publishing purposes.
The author of a publication may prohibit its parallel publishing in the Jultika repository, if he/she is able to justify the prohibition. Prohibition is not possible if the article has been written with funding that requires open access publishing (e.g. EU Horizon 2020, Academy of Finland), and the article in question has not yet been published elsewhere in accordance with open access principles.
The authors of the publications must keep in mind that they are not allowed to make publishing agreements that prohibit parallel publishing if the funding body requires open access publishing.
The obligation to parallel publish as set out in this resolution will take effect on 1.1.2017. It is also possible to archive in the Jultika repository other publications that are not covered by this obligation, such as popularized scientific articles, study material and, if the publishing agreements allow it, also monographs.
Last updated: 11/10/2016