Open access publishing and self-archiving at the University of Oulu

Open publishing

It is required that all researchers at the University of Oulu make their publication freely available, if possible. This requirement particularly concerns peer-reviewed scientific articles.

Researchers can publish their articles following either green or gold open access.

  • Green open access means that researchers publish their articles in traditional subscription-based scientific journals and store parallel copies in machine-readable format in online open access repositories or databases. In some scientific journals there might be an embargo period following the practices of international funders. The embargo is no more than six months, except in the humanities and social sciences where it is no more than twelve months.
  • Gold open access means that a publication is immediately provided in open access mode through a high-quality open access publication channel, that is, an open access journal. In this case, the publisher is responsible for providing the article in open access mode immediately.

It is not recommend that researchers publish their work in hybrid open access journals. Hybrid journals may charge both an open access fee and a subscription fee.

A number of scientific research funding bodies provide funding for research costs arising from the publication of research results.

Self-archiving

As per this resolution self-archiving is part of the publishing process at the University of Oulu. It refers to the process where the articles published in scholarly journals or their so-called final draft versions are deposited into the Jultika repository to be made in principle publicly available. The self-archiving of research publications in the Jultika repository guarantees the documentation, long-term storage and usability of the university’s research output also in future.

By making self-archiving an integral part of the reporting of research results, the University of Oulu is implementing the measures for the promotion of open science defined in the Open Science and Research Roadmap 2014-2017 of the Ministry of Culture and Education. Promoting openness in science improves the reliability, transparency and impact of research. At the same time the utilisation of research results is accelerated and becomes more efficient, and the international visibility of both research and researchers increases significantly.

From 1.1.2017 the University of Oulu requires that all research publication documents (both the final, published version and the final draft/author accepted manuscript) of researchers at the University of Oulu are self-archived in the university’s publication repository.

The publisher’s final version of the publication or its DOI (Digital Object Identifier) are needed to record the publication in the university’s research information system. The final draft/author accepted manuscript (AAM) are needed to enable parallel publishing.

The obligation to parallel publish applies to individual articles published in scientific, peer reviewed journals, in the University of Oulu’s own publication series, in conference proceedings or other compilations (publication type categories A1-A4 assigned by the Ministry of Culture and Education). The obligation does not apply to monographs.

For the purposes of this resolution a researcher at the University of Oulu refers to anyone who is required to record their research publications into the Oulun yliopisto tutkii database. See http://www.oulu.fi/sites/default/files/content/Entering%20publication%20information_18112015.pdf

Oulu University Library takes care of the actual self-archiving process. The library verifies the self-archiving policy of the original publisher of the publication and contacts the publisher if needed. If the self-archiving terms of the original publisher allow it, the library deposits the file it has received from the author into the Jultika repository, thus making it publicly available. The library also sets a possible embargo period for the publication in accordance with the permit conditions set by its original publisher.

Thus the author of the publication neither needs to negotiate the self-archiving permissions with the publisher nor obtain the permissions by him/herself. However, the author is responsible for obtaining permission from possible co-authors to self-archive the article in the Jultika repository according to the terms and conditions of the University of Oulu. A publication may also include material that is under copyright of a third party, e.g. illustrations and graphics. If the permission to use these materials applies only to printed editions, separate permission is required to use them for parallel publishing purposes.

The author of a publication may prohibit its parallel publishing in the Jultika repository, if he/she is able to justify the prohibition. Prohibition is not possible if the article has been written with funding that requires open access publishing (e.g. EU Horizon 2020, Academy of Finland), and the article in question has not yet been published elsewhere in accordance with open access principles.

The authors of the publications must keep in mind that they are not allowed to make publishing agreements that prohibit self-archiving if the funding body requires open access publishing.

The obligation to p self-archiving as set out in this resolution will take effect on 1.1.2017. It is also possible to archive in the Jultika repository other publications that are not covered by this obligation, such as popularized scientific articles, study material and, if the publishing agreements allow it, also monographs.

Further information: Subject guide for open access publishing (Oulu University Library).
For support and instructions please contact: openpublishing@oulu.fi

 

Last updated: 2.2.2017