Data privacy notice - Newsletters
Data privacy notice
University of Oulu
Pentti Kaiterankatu 1
P. O. Box 8000, 90014 Oulu
Unit in charge of the processing
University of Oulu, Communications, marketing and public affairs
Communications Director Marja Jokinen, e-mail address: viestinta(at)oulu.fi
University Data Protection Officer: dpo(at)oulu.fi
Purpose of processing personal data and legal basis for processing personal data
Personal data is used in managing the processing of the newsletters of the University of Oulu and in delivering the newsletters.
Personal data is collected and processed on the basis of our legitimate interests. This means that you have either subscribed to the newsletter yourself or that you receive the newsletter on the basis of your status as a donor or alumnus or your position in working in an organisation that can be seen to benefit from information on activities of the University of Oulu or its units. Your personal data may be provided by separate personnel register for University of Oulu alumni, donors, and other stakeholders to the newsletter register. More information on stakeholders register personal data and personal data processing in separate data protection notice for University of Oulu stakeholders.
Personal data to be processed
We handle the following personal data:
- E-mail addresses supplied by subscribers to the newsletter
- E-mail addresses supplied from the alumni, stakeholder, and fundraising registers of the University of Oulu
- For certain newsletters, first name and last name information reported by subscribers may also be collected.
Recipients or categories of recipients of personal data
Your personal data is located in a system maintained by Liana Technologies. The right to use your personal data is limited to those persons at the University of Oulu and Liana Technologies whose work requires it.
Personal data is not passed on to third parties or outside the European Union or the European Economic Area.
Principles of protection of personal data during processing and the retention period
The right to process your personal data is limited to those persons whose work requires it. The processing requires identification.
Personal data is kept in the service for the present or as long as data subject unsubscribes or the removal of personal data is asked for. Data can also be deleted due to the end of the customer relationship.
Data subject rights
You have the following rights as a data subject:
- Right to access your personal data
- Right to rectify incorrect information
- Right to have your data erased ("right to be forgotten")
- Right to restrict the processing of your data
- Right to object the processing of your data
Please note that the applicability and scope of the above-mentioned rights will be specified on a case-by-case basis in accordance with the EU General Data Protection Regulation and that you do not have the above-mentioned rights in all cases.
If you have any questions about your rights, you can communicate with the University's Data Privacy Officer or the contact person of the responsible unit.
If you want to use the above-mentioned rights, please send a request to the University’s registry office: kirjaamo(at)oulu.fi, where you will get the necessary additional instructions.
Right of appeal to the supervisory authority
In addition to the rights mentioned above, you have the right to file a complaint about the processing of your personal data with the Office of the Data Protection Ombudsman as the supervisory authority. The contact details and opening hours can be found on the website of the Data Protection Ombudsman.