Records Management


Registry office

The registry office processes and registers incoming and outgoing documents, applications for open positions and duties, and other applications.
Registry office is open  10:00 - 14:00
Closed on Saturdays, Sundays and public holidays. 

Documents are registered in the record management system (Dynasty for SQL).

Delivering documents to university registry office

Because of the exceptional conditions due to the coronavirus, we recommend that all documents intended for the Registry Office are sent electronically.

The registry office keeps a record of university's contracts.

Central archive

Documents which are to be stored permanently or longer than ten years are kept in university's central archive. Note that there are several other local archives in university units (e.g. in faculty offices). When a certain document is not in active use anymore, it will be transferred to the university central archive.

The central archive is also responsible for overall co-ordination of the university's archival management.

Registry office and central archive are located in the same premises at the second floor on the university main building.


University of OULU
POBox 8000
90014 University of Oulu



kirjaamo (at)
oulun.yliopisto (at)
university.of.oulu (at)

Visiting address
Pentti Kaiteran katu 1
door P1, 2. floor
90570 OULU

Tel. +358 294 484108
Fax +358 8 344 064


Opening hours 10:00 - 14:00
Closed on Saturdays, Sundays and public holidays