Travel grants

Doctoral students of the University of Oulu Graduate School are invited to apply for travel grants for national and international conferences, courses, workshops and research visits. Especially, the emphasis is on the research visits strongly related to the research work.
Travel grants may be used to cover travel and accommodation costs and/or conference, course and workshop registration fees. When awarded a grant to attend a conference, the recipient of the grant must have a poster presentation and/or an oral presentation during the meeting.

The following guidelines and principles has to be taken account while applying a travel grant:

  1. Research visit corresponds to a period of at least one week during which the applicant will carry out research work related to the doctoral training in a research organisation elsewhere in Finland, or abroad.
  2. For applicants in their first year of doctoral training (as defined by the start date of the doctoral study rights), travel grants will be primarily awarded for courses/workshops and research visits, but not for conferences.
  3. Travel grants for conferences will be awarded primarily to applicants whose doctoral training plan has been accepted.
  4. You may apply for a travel grant before you (or your presentation) are accepted for a conference or course: the grant will be cancelled if your participation at the conference or course is not accepted.
  5. The grant must be used for the purpose for which it is awarded. Changes to the use of the grant are not allowed after it has been awarded.
  6. Previous travel grants awarded by UniOGS will also be taken into account during the decision process.

The amount of the grant is determined by the destination and the purpose of the trip; up to 500 € may be awarded for national conferences, courses and workshops, and 1000-1500 € may be awarded for international conferences, courses and workshops. The amount awarded for research visits will be decided separately, on a case-by-case basis, maximum 4000 €. No student will be awarded more than one grant in a given year. Grants are never awarded retro-actively: they must be applied for before the trip.

The application deadlines for travel grants in 2019 are 1 February, 15 April, 15 September. Please note that travel grants should always be applied before the trip, thus grants for the trips in the beginning of 2020 should be applied latest in the call ending on 15.9.

Process to apply for a travel grant

Travel grants are applied using the Travel Grant Application Form. The application form must be accompanied by the following documents:

  1. The report from the last meeting with your doctoral training (thesis) Follow-up Group. If you do not yet have a Follow-up Group, you should provide a letter from your Principal Supervisor evaluating the progress of your doctoral training.
  2. A letter of recommendation from your Principal Supervisor, indicating the importance of this trip for your doctoral studies and/or career development.

Incomplete applications, or applications arriving after the deadline, will not be considered. 

For further information, please contact the coordinators of the Graduate Schools.

Technical issues

The latest version of Adobe Reader (free software), version 8.1 or higher, is required to fill in and save the completed, or partially completed form (this is not possible with earlier versions of Adobe/Acrobat Reader).

The latest version of Adobe Reader for Microsoft Windows can be downloaded from

The latest version of Adobe Reader for Macintosh (Apple) can be downloaded from here.


Last updated: 21.5.2019