Reservations of rooms in the facility booking system of the University of Oulu to users outside the university community
The instructions cover the lecture rooms, auditoriums, seminar rooms, meeting rooms, sports halls, lobbies and corridor spaces covered by the facility booking system that can be booked by outside customers.
The University’s own needs have priority in the use of facilities and rooms. Renting rooms and facilities to outside parties must not hinder the University’s own activities. When facilities are rented to outside parties, the brochures and advertisements related to the event must indicate the party arranging the event.
There are rooms in the following properties: Linnanmaa, Linnanmaa main building, primary school of the Oulu University Teacher Training School, Faculty of Medicine.
Reservations and invoicing
Reservations are to be done by e-mail: firstname.lastname@example.org.
When booking facilities, a responsible person must be named who will ensure that the doors are locked and the facility is used appropriately. The reservations are invoiced from outside parties monthly, based on use. Reservations made by outside parties are always confirmed in writing.
Reservations may be cancelled free of charge if the cancellation is made in writing at least one week before the start of the reservation. The full fee is charged for cancellations made less than a week before the start of the reservation.
Attendant services in connection with room reservations
Attendant services are charged according to the price list.
Attendant services are provided by the University’s own attendant, whose services are charged separately according to the price list. The parties hiring facilities may also use their own staff, for example for cloakroom services or as guides. The use of any own staff must be agreed on separately when making the reservation.
AV and other equipment
Use of the AV equipment already present in the rooms is included in the rent. If additional equipment has to be brought to the rooms or facilities, a price will be charged according to a separate price list.
Other costs (additional charge for outside parties)
Other additional costs (e.g. additional cleaning costs) are charged separately.
Last updated: 22.9.2020